Legal

This statement explains how and when the Wellington Red Hackle Pipe Band Inc. (the Hackle) collects personal information, what we do with it and your right to see or change it.

 

We may need to change this statement from time to time, but the latest version will always be available on our website.

 

Your continued interaction with us after any change will be treated as your acceptance of the updated statement.

 

New Zealand privacy law sets out the rules we must follow in collecting, storing, using and sharing any personal information you give us. When we say ‘NZ privacy law’, we mean the law in New Zealand that covers personal information that is in force at the time that you use our services. This includes codes of conduct issued by the Privacy Commissioner that apply to our interactions with you.

 

Purpose

 

The purpose of this privacy statement is to let people who interact with us (including people who use our website) know when we collect personal information, what we do with it, and who we might share it with.

 

When you use our services (for example, you book the Hackle to perform for an event or you hire the band hall), interact with us (for example, send us an email) or use our website, you agree that we may collect, use, store, and share your personal information as we’ve described in this statement.  We may have additional privacy terms that apply to our interactions with you, which you will be advised of and agree to when we have those interactions.

 

Collection, storage and use of personal information

 

Collection of personal information

 

We may collect the following information from you when you use our services or interact with us.

 

What:  Your name, address, and contact details (including email address)

When:  When you obtain or request our services (for example, you book the Hackle or our band hall)

Why:  So that we can identify you, communicate with you, and provide you with information relevant to your needs and our services

 

What:  Information relating to your use of our website, such as device related information (IP address), activity and pages visited

When:  When you use our website

Why:  So that we can provide our services to you, personalise those services and assist our software function

 

What:  Information you share when corresponding with us (including through the contact us forms on this website)

When:  When you communicate with us

Why:  So that we can communicate with you

 

What:  Any personal information we need to collect about you to deliver our and services, including the above

When:  The circumstances described above, and otherwise during your interaction with us

Why:  For the purposes set out in ‘’Other uses’’ below, and as otherwise set out in this privacy statement

 

Consequences of not providing us information

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If you do not provide information we have requested, we may not be able to provide services to you.  Please ask if you are unsure what information is important and how this might affect you.

 

Other uses

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We only use your information in the way described in this statement, or as NZ privacy law allows.

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We’ve outlined the specific ways we’ll use your information above.

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We might also use your personal information to:

• provide, evaluate and improve our services (including our website);

• contact you regarding incomplete or partial applications for our services;

• protect and enforce our rights as part of our relationship with you;

• comply with applicable laws or legal rules;

• conduct market research, data processing and statistical analysis activities; and/or

• communicate with you (including about our activities and services).

 

If we need to use your information for another purpose associated with a particular service, which isn’t directly related to one of the purposes listed above and for which you haven’t otherwise authorised us to use your information, we will contact you to obtain your consent before using your information for that purpose.

 

Who we collect information from

 

The Hackle will usually gather information from you directly, but sometimes we may collect information about you from other people.  We will only collect information about you from other people if we reasonably believe it’s necessary to do so, beneficial to you, or you have authorised us to.  Sometimes, we may collect information about other people from you if you provide that information to us.  If you do provide us with someone’s personal information, you must make sure you have that person’s authority to do so and you must make sure that person knows that their information may be used by us in the circumstances set out in this statement.

 

By agreeing to use our services, you authorise us to collect information about you from any other person who can provide us with information that relates to a purpose listed above and is necessary for that purpose. We may make enquiries about any information that you provide to us to check the accuracy of the information.  

 

Sharing your information

 

You agree that we can share your personal information with:

• members of, and other people associated with, the Hackle where necessary or desirable for us to provide you services or communicate with you (for example, where you have asked us a question through our website);

• any person in New Zealand who provides services to or for us and who needs it to assist us with the purposes listed above;

• organisations conducting data processing and statistical analysis for us;

• law enforcement authorities, the courts, government agencies, regulatory authorities or third parties, both in New Zealand and overseas, where we are required to or we believe the disclosure will assist us to comply with any law or legal rules;

• anyone you authorise us to disclose that information to;

• when it will be used in a way that can’t identify you;

• for statistical or research purposes when it won’t be published in a way that could identify you; and

• in other limited circumstances permitted by NZ privacy law.

 

Keeping your personal information

 

We may store your information in either physical (documentary) or electronic form, and we may contract a third party or related entity to store it.

 

Third parties which hold your information may be subject to laws or legal rules which require them to disclose your information.  Under NZ privacy law we are still responsible for the safe keeping of your personal information.

 

Under NZ privacy law, we may only retain your personal information for as long as it may be lawfully used.  Even if you no longer have any dealings with us, we will usually have legal obligations to retain your information for a period of time.  If you would like us to delete your information, please contact us using the details below.

 

Statistical information

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Statistical information collected

 

When you use our website, we may collect statistical information about your visit to help us improve our website.  This information is aggregated and does not identify you personally.  It includes:

• your IP address;

• the pages you visited on our site and the links you clicked on;

• the date and time you visited our website;

• your operating system, for example Windows XP, Mac OS X;

• the type of web browser you use, such as Internet Explorer, Chrome or Mozilla Firefox; and

• other things like your screen resolution and the language setting of your browser.

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Use of statistical information

 

The statistical information referred to above can be viewed by site administrators.

 

Correcting your personal information

 

Your rights

 

Under the Privacy Act 2020, you have the right to access and ask us to correct any of your personal information provided to the Hackle.

 

Contact us if:

• you would like to see or change your personal information the Hackle has stored, or

• you have any concerns regarding your privacy.

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The Hackle may require proof of your identity before being able to provide you with any personal information.

The Secretary
Wellington Red Hackle Pipe Band Inc.
Email: wellingtonredhackle@gmail.com

 

If you have a privacy complaint

 

If you are not satisfied with our response to any privacy-related concern you may have, you can contact the Privacy Commissioner.